AVPreserve News #42

AVPreserve News #42

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Helping Build Strategies for Management and Preservation of Data and Assets | This issue: Project Highlights and AVPreserve at SAA


 

Recent Project Highlights

Our diverse set of clients allows us to work on a wide array of projects ranging from software development to data management, DAMS to digital preservation, and strategic planning to facility design just to name a few. We are honored to take part in such interesting projects and we are glad to be able to share some of those outcomes with the community through two recent project highlights: Berea College’s implementation of Preservica and Harvard Business School’s further development of our AVCC tool.

1. Berea College Data Migrations

Over the past year we have had the opportunity to work with our colleagues at Berea College Special Collections & Archives to support three major data migrations as they move into new archive and preservation management systems. The team at Berea had previously selected and begun implementation of their new systems, and our role was to support data transformation and migration from legacy systems into the new systems.

  1. Microsoft Word Finding Aids to Archon: After analyzing a wide array of Berea’s 200+ text-based finding aids, we developed a custom data scraping script to extract the box list inventories automatically from each Word document and to transform that data into delimited text data that could be imported directly into Berea’s Archon instance. Additionally, we customized Berea’s Archon import functionality to support a custom hierarchy during the import process.
  2. ContentDM digital objects to Preservica: With Berea’s new instance of Preservica, Berea has been moving many TBs of digital content into this preservation storage environment as part of a long-term digital preservation plan. Additionally, Berea uses Preservica’s Universal Explorer interface to provide public access to digital objects. Berea coordinated with us to move thousands of digital objects from their existing ContentDM site to their new Preservica instance. Working within the framework of Preservica’s import mechanisms, we coordinated with Berea to determine requirements for the organization of the content, extracted files and metadata from ContentDM, and created custom SIP packages for Preservica. See some of the results here.
  3. FileMaker Pro database to Preservica: Because Berea had so many TBs of digital content to ingest into Preservica, the majority of the digital objects were shipped to Preservica on hard drives and imported directly to Berea’s storage buckets. After this process completed, Berea determined that there was useful metadata for more than 20,000 files that could be attached to the objects now that they were stored in Preservica. In order to achieve this goal, we worked with Berea and Preservica to design a custom metadata import process that allowed us to map metadata out of Berea’s FileMaker Pro databases, transform the metadata according to Berea’s preferences, extract UUIDs of all target files in Preservica, package metadata according to Preservica’s requirements, and build a custom script to achieve import into Preservica at scale, updating 1,000 records at a time (as opposed to one-at-a-time via the standard GUI for metadata editing). For example, a text search for the “Coon Creek Girls” now brings back many hits from Berea’s deep audio archives!

We thank Berea and Preservica for the opportunity to work on these challenging projects!

 

2. AVCC Updates by Harvard Business School: A Testimonial

 

We are excited to announce a number of new updates to AVCC stemming from, and supported by, Harvard Business School. We are always making efforts to refine our resources and we greatly value our users’ input to improve these tools for better results. For more details on the new features you can visit our blog.

Our colleague, Mary Samouelian, Manager of Archival Processing at Harvard University Libraries, explains how AVCC has been successfully implemented in their workflows: “Baker Library Special Collections uses AVCC to inventory all audiovisual materials in both Archives and Manuscript collections regardless of whether the collection has been processed or not... Prior to implementing AVCC, audiovisual materials were either described minimally in a finding aid and/or spreadsheet, in a catalog record, or were not identified at all thereby remaining “hidden” to both staff and researchers. Finally we use AVCC to manage our audiovisual digitization lifecycle. AVCC allows staff to identify digitization priorities, create shipping manifests when sending materials to internal and external vendors for digitization, and enhance description on digitized materials thereby making them more discoverable to researchers.”

Mary also highlights AVCC’s flexibility: “We like the open source aspect of AVCC as it can continually evolve in real time as developers from a variety of institutions can add to and modify it and then share their development with others, something that is not possible with proprietary systems. By having this flexibility, AVCC can ultimately be closest to what our user community wants because we have a hand in making it so.”

 

           
                                                                       

AVPreserve at SAA 

Once again, we are proud to be one of the sponsors of the Annual Meeting of the Society of American Archivists (SAA), which will take place between July 23 and 29 at the Oregon Convention Center in Portland. This year’s theme, alike/different, invites us to think about the diversity in our profession from many different perspectives and how to embrace that to create inclusive environments.

This year, Bert and Amy will be attending the conference and participating in a series of activities:

AVPreserve Open-house Workshops
Three 45-minute workshops on the following topics: Digital preservation planning, Embedded metadata basics and tools, and Acquiring and validating digital packages.
Wednesday July 26, 2:00pm-5:00pm

AV Archives Night Presented by AVPreserve with support from AMIA
The fourth annual AV Archives Night at SAA will be dedicated to social awareness with a special focus on civil rights and immigrant stories.
Thursday July 27th, 7:00pm-11:00pm

Mini Theater: Recognizing the value of Audiovisual Archives through Preservation and Access. Presented by AVPreserve
Topics include: funding, preservation leading access, technologies for access to digital audiovisual collections.
Thursday July 27th, 5:30pm-6:00pm

Archives Vaporware: Archivists' Best Ideas for Software that Hasn't Been Made Yet
A group of archivists and technologists talk about yet-to-be-built archival technologies.
Friday July 28th, 2:00pm-3:00pm

Look for Amy and Bert at SAA and be sure to say hello!
 

Hot Off the Press

In 2012, AVPreserve supported the establishment of the American Archive for Public Broadcasting through the development of the Archival Management System (AMS) 1.0. We are extremely excited and proud to be part of a Mellon Funded effort led by WGBH to develop the AMS 2.0, in collaboration with the Avalon development group at Indiana University and Northwestern University. Read the press release here. We are honored to continue helping support the future of the American Archive.
 
 
The work of AVPreserve and VIAA was highlighted in the FIAT/IFTA Media Management Publication titled Changing Sceneries, Changing Roles Part VII: Setting the Standard in Second Generation MAM Systems and Metadata. AVPreserve and VIAA co-authored an article titled Large-Scale Preservation: Building and Reporting which describes the process and outcomes of going through the requirements development process, vetting solutions, and implementing systems in support of VIAA’s efforts to register, digitize and preserve Flemish cultural heritage across over one hundred organizations. The article and entire publication can be downloaded here.
 

Notes from the Field

Conference News

August 21-23, Rebecca will be presenting at Digital Directions: Fundamentals of Creating and Managing Digital Collections in Seattle, WA. She will be speaking on digitization of audiovisual collections.

September 11-13, Kara will be presenting at PASIG in Oxford, UK. She will be participating in the panel Training and support: Equipping the organization for digital preservation.

September 16-22, Bert will be presenting at IASA in Berlin, Germany. He will be delivering the tutorial Files, metadata, and workflows: Putting the pieces together.
 

From our Partners

Indiana University's Media Digitization and Preservation Initiative (MDPI) announces the launch of a new blog. Check it out to see the latest developments on digitization, access, storage, metadata and more.
 

Community News

The SOIMA 2017 Advanced Workshop Sustaining Sound and Image Collections took place in July 9-23 at the Institute of African Studies of the University of Ghana. The focus of this year’s course was on strategic decision-making and practical execution of solutions. Kara is a long time SOIMA instructor and enthusiast, and attended again this year to teach on digital preservation, data management, and more.

The GRAMMY Museum is now accepting Letters of Inquiry for their 2018 grant cycle. With funding generously provided by The Recording Academy®, the GRAMMY Museum Grant Program awards grants each year to organizations and individuals for audio preservation projects, as well as scientific research efforts. The program’s aim is to advance the archiving of the recorded sound heritage of the Americas and to explore the impact of music on the human condition.

New York Archives Week Symposium: Call for Proposals. Thursday, October 19, New York, NY. This year’s symposium will focus on community and local history.

World Day for Audiovisual Heritage, October 27. Provides an occasion to raise general awareness of the need to take urgent measures and to acknowledge the importance of audiovisual documents.

The American Archive for Public Broadcasting (AAPB) has recently launched a wiki page, as a result of the AAPB National Digital Stewardship Residency (NDSR) program, which includes technical information to guide public media organizations.

Now Announcing --
Upcoming Events

7/23-7/29
SAA 2017
Portland, OR

8/19-8/25
IFLA World Library and Information Congress
Wroclaw, Poland

8/21-8/23
Digital Directions NEDCC
Seattle, WA

8/24-8/26
The Reel Thing
Los Angeles, CA

9/11-9/13
PASIG
Oxford, UK

9/16-9/22
International Association of Sound and Audiovisual Archives (IASA) Annual Conference
Berlin, Germany

9/27-9/29
International Conference on Digital Preservation (iPRES)
Kyoto, Japan

10/18-10/21
FIAT/IFTA 2017 World Conference
Mexico City, Mexico

10/27
World Day for Audiovisual Heritage

11/17-11/18
British and Irish Sound Archives Conference
Edinburgh, Scotland

11/27-11/29
ALA-ICA Annual Conference
Mexico City, Mexico

11/29-12/02
AMIA Conference
New Orleans, LA

"Announcement" by Olivier Guin, The Noun Project.

Software Development

We offer custom software development to meet whatever needs you have from metadata to media and open source to proprietary. We have developed applications for Indiana University, VIAA, University of Kentucky, the American Archive and more.

We also offer free and paid software products, including AVCC, Catalyst, Exactly, BWF MetaEdit, Fixity, and MDQC.
Contact us today to get demos on any of our current software solutions or discuss your requirements and see where we can help.
 

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